Construction Templates
Download ready-to-use Excel templates for Indent, PO, GRN, DPR, Stock Register, Material Reconciliation, BBS, and more. Built for construction teams across India.
Each workbook includes instructions plus a practical template tab you can customize and export to PDF if your process needs signed copies.
Procurement Templates
Standardize your material procurement with formats that teams can actually use on live sites.
Material Indent Format
Raise material requests with a clear audit trail for item code, quantity, required date, and approval status.
Need a connected workflow instead of a spreadsheet? See inventory and indent workflows.
Use cases:
Purchase Order (PO) Format
Document vendor orders with item rates, GST, delivery terms, payment conditions, and reference links to the indent.
Need a connected workflow instead of a spreadsheet? See construction procurement workflows.
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Goods Received Note (GRN) Format
Capture quantity received, rejected, accepted, and quality remarks against a PO so store and accounts stay aligned.
Need a connected workflow instead of a spreadsheet? See GRN and stock workflows.
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Rate Comparison Statement
Compare vendor quotations line by line for rate, GST, freight, lead time, and final landed cost before issuing a PO.
Need a connected workflow instead of a spreadsheet? See procurement approvals and vendor workflows.
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Comparative Statement (CS) Format
Evaluate three or more vendor quotations the way a CPWD-style comparative statement does: landed cost per unit with GST, freight, and loading built in, a commercial terms matrix, and an L1 recommendation block your approver can sign off.
Need a connected workflow instead of a spreadsheet? Read the comparative statement guide.
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Inventory & Stock Templates
Track materials from receipt to issue with registers that work for site stores and central godowns.
Stock Register Format
Maintain opening stock, inward, outward, and closing balance for each item with date-wise transaction references.
Need a connected workflow instead of a spreadsheet? Read the material tracking guide.
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Material Issue Slip Format
Record issues from store to work fronts or subcontractors with quantity, purpose, receiving person, and authorization.
Need a connected workflow instead of a spreadsheet? See issue and return workflows.
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Material Reconciliation Statement Format
Compare opening stock, receipts, issues, theoretical consumption, actual balance, and variance for cement, steel, and finishing materials.
Need a connected workflow instead of a spreadsheet? Read the material reconciliation guide.
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Material Return Note Format
Bring surplus or damaged material back into store with reason, condition, and reusability status recorded.
Need a connected workflow instead of a spreadsheet? Read the material wastage guide.
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Progress & Reporting Templates
Capture daily execution clearly enough for site reviews, billing support, and client updates.
Daily Progress Report (DPR) Template
Cover work executed, manpower, equipment, material receipts, blockers, safety notes, and photo references in one daily sheet.
Need help filling it properly? Read the full DPR format guide.
Need a connected workflow instead of a spreadsheet? See construction DPR software.
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Weekly Progress Report Template
Roll up key achievements, targets, risks, and look-ahead actions for management review or client meetings.
Need a connected workflow instead of a spreadsheet? Read the progress tracking guide.
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Manpower Register Format
Track labour attendance by contractor, trade, shift, and overtime so productivity and billing stay visible.
Need a connected workflow instead of a spreadsheet? Read the labour attendance guide.
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Joint Measurement Sheet (JMS) Format
Record jointly measured quantities with gross, deduction, and net columns so measurement book entries and RA bills stay traceable to site.
Need a connected workflow instead of a spreadsheet? Read the joint measurement sheet guide.
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Steel & Reinforcement Templates
Use structured reinforcement formats for estimation, cutting control, and consumption reviews.
Bar Bending Schedule (BBS) Format
List bar marks, diameters, shape codes, cutting lengths, and total weights in a format site engineers and steel yards can use quickly.
Need a connected workflow instead of a spreadsheet? Read the BBS guide.
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Steel Reconciliation Statement
Compare theoretical vs actual steel consumption package by package to identify leakage, wastage, and planning gaps.
Need a connected workflow instead of a spreadsheet? Read the wastage reduction guide.
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Quality & Safety Templates
Keep inspections, deviations, and permits structured enough for site use and audit follow-up.
Request for Inspection (RFI) Format
Request consultant or PMC checks with location, scope, checklist points, and target inspection date already documented.
Need a connected workflow instead of a spreadsheet? Read the RFI guide.
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Non-Conformance Report (NCR) Format
Document deviations, root causes, containment, corrective actions, and closure evidence without losing the audit trail.
Need a connected workflow instead of a spreadsheet? Read the NCR guide.
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Snag List Format
Log every defect with location, trade, severity, SLA, and photo reference, and close it only after named verification on site.
Need a connected workflow instead of a spreadsheet? Read the snagging guide.
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Work Permit Format
Use a structured permit for hot work, work at height, confined space, or excavation with hazard checks and sign-offs.
Need a connected workflow instead of a spreadsheet? Read the permit-to-work guide.
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Estimation & BOQ Templates
Prepare tender-ready BOQs and rate analyses in the formats Indian clients, PMCs, and government departments expect.
BOQ Format (IS 1200 Style)
Item-wise bill of quantities with section grouping, item totals, abstract summary, contingency, and GST — the structure tenders and client submissions expect, ready to fill from your measurement sheets.
Need a connected workflow instead of a spreadsheet? Or skip the spreadsheet — get a free BOQ from your drawing.
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Rate Analysis Sheet (CPWD Style)
Build up item rates from material, labour, tools and plant, water charges, and contractor overheads and profit — the CPWD-style working that justifies every rate in your BOQ or tender.
Need a connected workflow instead of a spreadsheet? Read the rate analysis guide.
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DSR-Based Estimate Format (with Cost Index)
Prepare a detailed estimate on CPWD DSR rates — item code, quantity, schedule rate, and a cost-index adjustment column so the location correction is a formula, not an afterthought. Non-scheduled items sit in their own block with the rate-analysis reference.
Need a connected workflow instead of a spreadsheet? Read the CPWD DSR guide.
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Measurement Sheet Format (IS 1200 Style)
Book quantities the way IS 1200 expects — length, breadth, depth in that order, deductions entered as explicit negative rows citing the clause, and a quick-reference sheet of the deduction thresholds for every major trade.
Need a connected workflow instead of a spreadsheet? Read the IS 1200 measurement guide.
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Billing & Contracts Templates
Keep commercial workings — escalation, deductions, and contract-linked computations — in a format both parties can audit.
Retention Money Tracker
Track retention deducted on every RA bill across all projects — cumulative balance against the contractual ceiling, DLP end date, bank guarantee substitution and release status — so no retention tranche falls due unnoticed.
Need a connected workflow instead of a spreadsheet? Read the retention money and DLP guide.
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Mobilization Advance Recovery Tracker
Track a mobilization advance from disbursement to full recovery — pro-rata recovery on every RA bill, running balance, interest accrued and the advance bank guarantee step-down — so the advance is fully amortised before the last bill and no BG lapses while money is still outstanding.
Need a connected workflow instead of a spreadsheet? Read the mobilization advance guide.
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Price Escalation Calculation Sheet
Compute quarterly price escalation the CPWD 10CC way: component weightages, base and current indices, and escalation payable on work done in each period.
Need a connected workflow instead of a spreadsheet? Read the price escalation clause guide.
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Petty Cash Voucher & Imprest Register
Run site petty cash on the fixed-float imprest system: serial-numbered vouchers with payee, head, mode and approval, plus a running float balance so cash on hand plus vouchers always equals the float.
Need a connected workflow instead of a spreadsheet? Read the site petty cash management guide.
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Subcontractor Work Order Format
Issue subcontractor work orders on a ready format: a terms sheet carrying header fields, commercial terms, deduction schedule, and statutory compliance conditions, plus an item-rate annexure with unit, quantity, rate, and per-item inclusions.
Need a connected workflow instead of a spreadsheet? Read the subcontractor work order format guide.
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Most Used Construction Templates
These are the formats teams usually standardize first because they affect daily coordination, stock visibility, and billing support.
Material Indent Format
Raise material requests with a clear audit trail for item code, quantity, required date, and approval status.
What's Included
- Indent date
- Indent number
- Project / work area
- Material code and description
- Unit and requested quantity
- Required-on date
Best Used For
- Raising material requests
- Site-to-HO communication
- Approval workflows
If your team is outgrowing spreadsheets, See inventory and indent workflows for a connected workflow with approvals, attachments, and traceability.
Purchase Order (PO) Format
Document vendor orders with item rates, GST, delivery terms, payment conditions, and reference links to the indent.
What's Included
- PO number and date
- Vendor details and GSTIN
- Project reference
- Item description
- Quantity, unit, rate, GST, amount
- Delivery date and site address
Best Used For
- Vendor orders
- Rate contracts
- Procurement records
If your team is outgrowing spreadsheets, See construction procurement workflows for a connected workflow with approvals, attachments, and traceability.
Goods Received Note (GRN) Format
Capture quantity received, rejected, accepted, and quality remarks against a PO so store and accounts stay aligned.
What's Included
- GRN number and date
- PO reference
- Vendor and challan number
- Item details
- Ordered vs received quantity
- Rejected quantity
Best Used For
- Material receipt
- Quality verification
- Stock updates
If your team is outgrowing spreadsheets, See GRN and stock workflows for a connected workflow with approvals, attachments, and traceability.
Daily Progress Report (DPR) Template
Cover work executed, manpower, equipment, material receipts, blockers, safety notes, and photo references in one daily sheet.
What's Included
- Report date
- Project and zone
- Major activities planned
- Major activities completed
- Manpower deployed
- Equipment used
Best Used For
- Daily updates
- Client communication
- Project documentation
If your team is outgrowing spreadsheets, See construction DPR software for a connected workflow with approvals, attachments, and traceability.
Stock Register Format
Maintain opening stock, inward, outward, and closing balance for each item with date-wise transaction references.
What's Included
- Transaction date
- Item code and description
- Store / location
- Opening quantity
- Receipt quantity
- Issue quantity
Best Used For
- Daily stock tracking
- Material accounting
- Audit compliance
If your team is outgrowing spreadsheets, Read the material tracking guide for a connected workflow with approvals, attachments, and traceability.
Material Reconciliation Statement Format
Compare opening stock, receipts, issues, theoretical consumption, actual balance, and variance for cement, steel, and finishing materials.
What's Included
- Material and specification
- Opening stock
- Receipts during period
- Total available quantity
- Issues / consumption quantity
- Theoretical requirement
Best Used For
- Month-end material review
- Billing support
- Wastage control
If your team is outgrowing spreadsheets, Read the material reconciliation guide for a connected workflow with approvals, attachments, and traceability.
Bar Bending Schedule (BBS) Format
List bar marks, diameters, shape codes, cutting lengths, and total weights in a format site engineers and steel yards can use quickly.
What's Included
- Bar mark
- Member / location
- Diameter
- Shape code
- Dimensions A-D
- No. of bars
Best Used For
- Steel procurement
- Cutting yard
- Quantity verification
If your team is outgrowing spreadsheets, Read the BBS guide for a connected workflow with approvals, attachments, and traceability.
How to Use These Templates
Get the most out of the free formats before you roll them out across multiple sites.
Download
Choose the format you need and download the Excel workbook instantly. Each file includes an instructions tab plus a ready-to-fill template tab.
Customize
Add your company logo, project naming, numbering pattern, and approval fields before you roll the sheet out to teams.
Standardize
Use the same template across all sites so procurement, inventory, and reporting stay consistent enough to review and audit.
About These Construction Templates
This library is designed for Indian construction teams that need practical formats for procurement, stock control, progress reporting, reinforcement planning, and basic QA/QC tracking. The goal is not to create pretty stationery. The goal is to make site information consistent enough that your store, planning, billing, and management reviews stop depending on guesswork.
The highest-usage formats are usually the material indent, purchase order, GRN, daily progress report, stock register, and BBS. Those six documents create the core operating trail for material requests, receipts, daily execution, and consumption control.
Every download on this page is an Excel workbook with an instructions tab and a ready-to-fill template tab. Most teams customize the numbering pattern, add their company logo, and then print or export to PDF when a vendor copy, client submission, or signed hard copy is required.
If your team is already struggling with version confusion, delayed approvals, or multi-site stock visibility, templates help standardize the format but they do not solve coordination by themselves. That is usually the point where teams move from worksheets to connected workflows.
Template FAQs
Short answers to the questions teams usually ask before standardizing formats.
What format are the Site Setu construction templates in?
All live downloads on this page are Excel workbooks. Teams usually customize them with their company name and then print or export to PDF when a signed copy is needed.
Which construction template should a site team start with first?
Most teams start with the daily progress report, material indent, GRN, and stock register because those four formats create the fastest clarity across site, store, and head office teams.
Are these templates suitable for Indian construction projects?
Yes. The templates are structured around workflows commonly used by Indian contractors, builders, project engineers, storekeepers, and procurement teams.
When should a team move from templates to software?
Templates work for standardization, but teams usually move to software once they need multi-user updates, approvals, file attachments, live stock visibility, or an audit trail across multiple sites.
Ready to Go Fully Digital?
Templates are a useful starting point. Site Setu connects procurement, inventory, DPRs, approvals, and attachments in one mobile-first system once your team needs a live workflow.